Our services Fund administration

Fund administration

MJ Hudson's fund administration services provide all of the back office infrastructure required for fund structures, co-investment vehicles and SPVs allowing you to focus on investment performance.

The provision of accurate and timely financial and performance information to investors is a crucial part of any fund. MJ Hudson’s specialist team of fund accountants and administrators are here to ensure that all the accounting information, investor reports, statements and onboarding procedures are being communicated to investors accurately and in line with industry expectations.

Fund managers need to know that they have access to reliable and accurate data at any time. This ultimately feeds up to your investors. If investors are confident that the fund they invest in is being run efficiently and they have access to a back office function which can walk them through such data they are more likely to invest in future funds.

For operations in key fund jurisdictions our team adopt a hands-on, proactive and flexible approach. With a core focus on servicing investors as well as clients knowing that investor sentiment and confidence in fund operations is hugely valuable as our clients grow. Handling back office deliverables such as AML/KYC checks on investors, manager reporting, NAV calculations and annual audits are important functions. We deliver these commercially whilst being acutely aware of the drive to minimise operational risk for managers and investors alike.

"We took advantage of of MJ Hudson's bespoke and professional approach in when setting up our first UK-based fund of funds. We would therefore highly recommend MJ Hudson as a leading player in the industry for their expertise and flexibility."
Gabriele Bandini, Quadrivo Capital

What we do

Administration of general partners

Our team has many years experience in servicing general partner vehicles and management companies for asset management clients.

The services that we provide typically include:

  • management reporting and accounting
  • fee collection and payment of expenses
  • regulatory compliance monitoring and reporting
  • company secretarial support
  • record keeping
  • acting as registered agent
  • provision of directors
  • provision of office and related facilities

Company secretarial services

Ensuring companies can maintain their statutory obligations through our comprehensive outsourced company secretarial service.

Corporate governance is a very important aspect of any business. But as businesses grow and the demands on the leadership of a company shifts, it can become increasingly difficult to maintain governance by ensuring that the Companies House notification requirements and the stipulations in a company’s governing articles are being met. Yet, falling short of the obligations highlighted by the Company’s Act can lead to serious consequences for companies, such as large fines, possible criminal proceedings or companies being struck off and assets frozen.

MJ Hudson’s Corporate Company Secretarial (Co-Sec) Services can assist private England and Wales, and Scotland-based companies by alleviating the compliance burden that may come with the Companies House reporting obligations, setting up a company or having an operational registered postal address in the UK. Our services can be tailored to suit the company’s demands, allowing you to focus on driving the business to reach its goals. This may include:

  • company formation
  • maintenance of the company’s statutory registers
  • updating and filing the records held by Companies House (including confirmation statement filings)
  • organising the company’s board meetings and producing minutes for event changes
  • completing share allotments, transfers and disposals on behalf of shareholders
  • appointment of directors (depending on jurisdiction)
  • registered office in England or Scotland and mail forwarding
  • acting as a process agent in the UK

Our professional and efficient team can help tackle the challenges that these administrative duties pose to your company, allowing peace of mind that the company’s secretarial duties are being taken care of.

Director and substance solutions

Find both Executive and Non-Executive Directors (NEDs) in multiple jurisdictions.

The composition of a fund board is a critical component of a successful fund structure. This can be in order to fulfil regulatory or substance obligations, as well as source qualified independent management personnel who can add significant value to your investment proposition.

MJ Hudson can provide appropriate independent and qualified directors for both onshore and offshore jurisdictions. Our appointments can add to our clients’ existing infrastructure, bringing an additional layer of rigorous corporate governance. When taking a role on a fund board, we work closely with our legal colleagues and the fund’s promoter from the outset. Acting independently from the fund’s administrator, we are able to provide comfort to investors on the proper oversight of the fund.

Such appointments can add considerable value by providing introductions to influential individuals and institutions.

Fund accounting

Full preparation of fund accounts including NAV production and annual audited financial statements.

Fund accounts form the foundation of a funds reportable data to investors and are a critical link between asset valuations and eventual NAV used for audits, investor reports and carried interest calculations.

MJ Hudson utilises fund accounting software systems and a highly professional accounting team to ensure that your funds accounts are consistently up to date and accurate. This includes maintenance of the fund’s general ledger, trial balance, management accounts, P&L and balance sheet. We take a hands-on and project management approach to the production and maintenance of a funds’ accounts. This ensures that your accounts are available at any time and we are able to field investor queries relating to the fund NAV or their individual holdings and capital account statements at all times.

Management accounts are produced on a periodic basis in line with the fund constitutional documents with fully audited financial statements produced annually.

Investor reporting

Regular, timely and well-structured reports circulated to investors.

Investors in various structures require regular reports outlining not only the accounting information but also increasingly seek details around the portfolio performance and upcoming deal flow.

The MJ Hudson team work on a large number of reports and are well tuned to what various investor types tend to request within such communications. We work to ensure that all requirements within constitutional documents and side letters are met. We also work with our clients to advise on the content of investor reports and help calculate and provide the relevant performance and return information.

Six monthly or quarterly reports, IRR calculations, performance and portfolio statistics, report structure advice and circulation amongst investors.

Listing sponsor

Our team is experienced in acting as listing sponsor and listing agent in relation to the listing of the full range of fund structures.

MJ Hudson has a great understanding of listing on internationally recognised stock exchanges as well as the ongoing regulatory requirements of administering listed funds and securities.

We are able to arrange and sponsor the listing of securities and investment funds and will support you through the listing process to ensure all deadlines are met. In addition we provide the full range of post-listing services, including directorship services, company secretarial , investor services, and regulatory announcements.

Regulatory reporting

Fulfil your regulatory obligations to report on fund and manager data.

Regulators require ongoing reports with tight timelines on trades, asset class, jurisdiction and investor exposures as well as risk management and stress testing.

Regulatory reporting obligations can be highly complex with hard to navigate online reporting portals and formats. This can result in a very labour intensive exercise. The MJ Hudson team have extensive experience and dedicated personnel to ensure these reports are generated and submitted in a timely manner.

Transfer agency

As part of the back office function MJ Hudson carries out AML, investor onboarding and investor notices.

Know Your Customer and Anti Money Laundering obligations are under constant scrutiny by governments and regulators. These complexities result in an increasing importance to ensure ongoing compliance whilst maintaining a high level of understanding of the requirements and flexibility of approach.

The MJ Hudson transfer agency team take the core responsibility for onboarding of clients and investors across a wide range of investment structures as well as various European jurisdictions. We also ensure that communications with clients and investors are clear and accurate. This includes the drafting and circulation of investor notices in relation to the day to day running and performance of the investment vehicle. Our approach is always one of deep understanding of the rules and obligations enabling us to be as flexible for our clients as possible.

Key deliverables of smooth investor onboarding processes and timely and accurate communications between you, your investment vehicles and your investors.

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